How to Edit PDF on Windows in 3 Methods [Offline and Online]

27 October 2023



How to Edit PDF on Windows in 3 Methods [Offline and Online]

PDF is easy to view on most devices, but editing can be tricky since it’s designed for viewing. Editing a PDF can be more challenging than editing a Microsoft Office document.

No worries, we’ve got you covered. Whether you want to add, delete, or insert text or images, you can use the following methods to do it.

How to Edit PDF with a Powerful PDF Editor

SwifDoo PDF is a best-in-class best PDF editor that helps users easily add, change, and format text in PDFs. It works well on Windows systems, and it is completely clean and secure.

With SwifDoo PDF, editing a PDFtextiing, rotating, extracting, or renumbering PDF pages becomes easy. Annotating or signing PDFs is also well-supported.

Step 1. Open the PDF with SwifDoo PDF

First, Download SwifDoo PDF to your Windows, and double-click the software icon to launch it after successful installation.

Open a PDF document you want to edit by clicking the “Open” buttonordrag. If the target PDF file is password-protected, you can remove PDF password protection in SwifDoo PDF.

Step 2. Make Edits to PDF

Click the Edit Text icon under the edit tab in the toolbar, then you can modify, add, delete, or format text within the PDF file. SwifDoo PDF also provides the OCR feature that allows you to copy text from a scanned PDF file.

Under the edit tab, you can underline, strikethrough, and highlight the text in the PDF. Adding text boxes, comments, and shapes to the PDF page is also supported.

After modifying the PDF file to your liking, you can insert a watermark or signature onto the PDF page or use a password to protect your PDF document.

Step 3. Save the New PDF File

Click on the ‘Save as’ button at the top left, rename your PDF file, and hit the Save button to export the files to your computer.

SwifDoo PDF is currently completely free and will not place any intrusive watermarks on your exported PDF files.

How to Edit PDF in Microsoft Word

If your PDF document consists mainly of plain text content, or if you don’t mind losing the PDF format, you can use Microsoft Word to make changes to the PDF document.

This method only works if you have the Microsoft 365 Suite pre-installed and activated on your Windows. Please follow the guide below to edit a PDF in Microsoft Word.

Step 1. Upload the PDF to Microsoft Word

Open the Microsoft Word application on your computer and select Open > Browse. Find your PDF and select it to open it in Word. Or just drag the PDF onto the Microsoft Word page.

Before your PDF opens, Word will display a warning that you may lose some of the original formatting of the PDF. If you are okay with this, click OK at the prompt.

Step 2. Edit the PDF in Word.

You will now see an editable version of the PDF in the Word window. At the top of the window, click ‘Enable Editing,’ and then click ‘OK’ to start editing the file.

To change or edit text, select the existing text and perform the desired task. Feel free to make any changes you want.

Step 3. Save the edited PDF

After making changes, save the file as a PDF. Click on ‘File’ in the upper left corner. Select ‘Save As’ > ‘Browse’ from the screen that appears.

Choose a folder to save your file in the ‘Save As’ window. In the ‘File Name’ field, enter a name for the PDF you are editing. Select ‘PDF’ from the ‘Save as Type’ drop-down menu. The edited PDF is now available in your chosen folder.

How to Edit PDF in Microsoft Edge

You may not know that Microsoft Edge also supports users to make simple edits to PDFs online. In the Microsoft Edge browser, you can easily add text, drawings, or highlighting to PDFs.

Here are the step-by-step instructions on how to achieve this operation.

Step 1. Open PDF with Microsoft Edge

First, find your target PDF in File Explorer on Windows, then right-click on your PDF and select ‘Open with’ > ‘Microsoft Edge.’

Step 2. Edit the PDF on Microsoft Edge

When your PDF is opened in Edge, some editing options are presented at the top of the PDF preview.

Add Text: Supports you in adding a new text string to the PDF.

Draw on PDF: Draw lines of various colors and thickness levels.

Highlight PDF: Customize using various colors to highlight any item in the PDF.

Erase tool: Use this eraser tool to delete any changes you have made to the PDF.

Step 3. Save the New PDF File

After making the desired changes to the PDF, click ‘Save’ in the upper right corner to save the file. If you want to save the edited PDF as a separate file, select the ‘Save As’ option.”


No matter which option you choose to edit PDF, it is important to explore your options and choose the tool that best suits you. The above four methods all allow you to open and edit PDFs on Windows 10 and 11 easily, each with its own pros. But if you need more advanced PDF editing features, you may need a dedicated PDF editor like SwifDoo PDF.

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